The current site requires constant care of content, forms and facilities. See how to arrange a simple administration schedule and do not lose important tasks.
What exactly does the administration involve?
The administration of the website combines editorial and technical tasks. The first concerns information visible to the recipient: working hours, offers, documents or photos. The second includes the operation of the service, user accounts, backups and applications. It is worth separating these responsibilities, even if at first one person performs them.
The user should know whether the form has sent a message, whether the file opens without logging in and if the new header is on the phone. This makes it check the result, not just the execution of the command in CMS.
How do I determine the rhythm of control?
The frequency adjusts to the pace of changes. A store with daily promotions requires different attention than a small service page. Instead of a rigid calendar for all sites set three groups of activities:
- After each publication: view the modified subpages, check links and mobile view.
- Regularly: check the most important forms, contact details and availability of documents.
- After the event: review of permissions after changing the team, post-upgrade test and response to the reported error.
Write down the audit result and the person responsible. The entry “The valuation form has been checked; the message has arrived; the recipient of the correct message” is more useful than the ‘page works’ marking itself.
Example: change of company working hours
Imagine a company that changes the time of receiving customers. Updating one field may not be enough: the same information is in the footer, on the contact page, in the PDF file and the automatic answer. First write down the place, then make a change, and at the end follow the client path looking for a visit.
This example shows why it is worth having a record of repeated data. If CMS allows you to store your phone or hours in one place and use it in several views, you limit the risk of discrepancies. However, the possibilities of a specific implementation should be checked in the panel instead of assuming that each field is shared.
What do you want to give the person taking care of you?
Prepare a list of areas of responsibility, how to report errors and instructions for approval of major changes. Access the specified, secure channel rather than the usual document with a schedule. Also save who can accept the publication and whom to contact in case of failure.
Broader division of responsibilities is described in the text Administration of the parties: who is responsible for the individual tasks. If you need to organize the publication process itself, go to the guide o Party administration and control of changes.
